Description:

The primary responsibility of the Fiesta Day Committee is to advise and assist the Board of Directors in planning and coordination of the Fiesta Day event, which is held each year on the Saturday of Memorial Day weekend.

In fulfilling its responsibility, the Fiesta Day Committee shall perform functions, which include the following:

• Collect all booth applications and monies
• Assign each vendor a booth space
• Conduct a meeting with all vendors to record their information and distribute their passes
• The day before Fiesta Day mark the booth spaces and put numbers on each space so the vendors can begin setting up
• On Fiesta Day they make sure that everything is running smoothly and everyone is in the correct spot
• On Fiesta Day make sure that each vendor is selling what they were assigned to sell and nothing more
• Judge and award prizes for the best decorated booths
• Deposit all checks into the bank

• Set up the schedule and coordinate all the entertainment for the day
• Coordinate with a representative from each group and all talent show participants
• On the day of the event make announcements as needed and ensure everything is going smoothly
• Hand out participation awards to all talent show participants
• Solicit volunteers from the local high school for community service work
• Maintain the information booth and volunteers
• Order the canopy and stage and work with the Booth Coordinator to make sure booths and canopy areas are arranged properly
• Make sure proper permits have been filed with City and POA for the different entertainment venues

• Send letters to all dignitaries inviting them to participate in the parade
• Take all RSVP calls from dignitaries
• Take calls from all groups that want to participate in the parade
• Coordinate the order of the parade
• Call all participants to give them instructions and their number
• Answer questions and coordinate on the morning of the parade

• Coordinate and staff the kids zone
• Coordinate all vendor booths for the kids zone area

Special Project - Important Notices:

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