Mailbox Replacement Project

Cluster Box Units

Description

The mailbox clusters throughout the community are aged and have exceeded their serviceable lifespan to the point where replacement parts are no longer available. The Canyon Lake Property Owners Association's (CLPOA) Board of Directors approved replacing these aging mailbox clusters with more secure and aesthetically pleasing cluster box units (CBU).

Scope of Work

The CLPOA will be replacing mailboxes at 96 physical locations throughout the community in by groups over the period of  12 months. The existing free-standing pedestal-style cluster mailbox units and parcel mailboxes will be replaced with front loading CBUs. The new CBUs are made of heavy duty aluminum with stainless steel hardware, making them more secure than the existing mailboxes. There will be three different CBU configurations with either 8, 12, or 16 mailboxes. The mailboxes will be replaced based on their condition, the worst being replaced first. The location of the mailboxes and individual box numbers will remain the same.

Group One | April 23, 2018 - May 5, 2018

The first group of this project will begin on April 23, 2018, and is anticipated to be complete by May 5, 2018. The following locations will be affected:

  • East Port Parking Lot (all clusters at East Port parking lot)
  • Fair Weather Drive (250 through 254)
  • Clear Water Drive (238 through 240)
  • Swan Point Drive (244 through 246)

Beginning April 23, 2018, mail for these mailboxes will be held by the USPS for pick-up at the USPS/Sun City Post Office located at 29700 Haun Road in Menifee. Normal mail delivery will resume at each location as they are completed. All mail should resume on or before May 5

Group One may pick up their new mailbox keys after April 23, 2018. New keys are available at the CLPOA’s Operations Department located at 29081 Longhorn Drive in Canyon Lake during regular business hours (Monday through Friday from 6:30 a.m. to 4:30 p.m.). New mailbox keys will only be provided to the homeowner, valid tenant, or property manager. The individual must provide proper identification (e.g., CLPOA Card, State Issued ID, Military ID, or Passport) and complete a Mailbox Key Release Agreement.

Informed Delivery by USPS

The CLPOA strongly suggests that residents sign up for the Informed Delivery service offered by the USPS.  This free service allows you to digitally preview your mail as it arrives. Informed Delivery allows you to view greyscale images of the exterior, address side of letter-sized mailpieces and track packages in one convenient location – your own email inbox, every day.  To sign up, simply visit https://informeddelivery.usps.com.

Project Benefits

The new mailboxes will not only help beautify the community, but they will also be more secure as they are made of heavy duty aluminum with stainless steel hardware.

Construction Timeline

Group One Start Date: April 23, 2018
Group One Duration: Approximately 1 to 2 Weeks

Total Project Estimated Duration
12 months

Funding

Board Approval Date: February 6, 2018
Approved Amount: $390,182.03, plus a 2.5% contingency
Fund: Repair & Replacement, 02-670