Revised Purchasing Authority
June 19, 2020
The Board plans to approve the list of projects for implementation this year at their July Board Meeting. The plans include a wide variety of repairs, renovations and new amenities that will continue our efforts to be a family oriented, resort style suburban community undergoing continuous improvement. One of the things that needs to be done to support those efforts is a revision in the purchasing and contracting authority given to our General Manager. He needs to be able to move forward with implementing these plans in an efficient and expeditious manner with timely input from the community.
The Board presented and approved a policy change expanding and clarifying the General Managers purchasing and contracting authority for 28 day reading at the last Board meeting. This proposed change recognizes the need to set guidelines in four different areas. When it comes to routine maintenance and fixed equipment repairs, there is a need to move quickly and get things done. Our budget process adequately plans for these expenses and additional approval is not needed When it comes to large non-equipment repair and replacement or capital improvement projects, community input is valuable and Board approval is still needed.
The Board of Directors proposed Resolution and Policy for Purchasing and Contracting Authority, it includes specific definitions and a Standard Approval Process for projects of various sizes that the Board believes is reasonable, workable and useful to allow projects to proceed at the pace we have enjoyed the past few years while soliciting community input and involvement when appropriate.
The Board is very interested your thoughts and invites you to write to us at board@canyonlakepoa.com, attend the July Board meeting and participate in the discussion about this policy change.
