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At our Board Meeting on December 1 there were several actions taken and many important issues discussed. The Board appreciates the over 200 people that participated in the meeting by Zoom and Facebook. We also apologize that the Zoom call could not accommodate everyone that wanted to join.
Two rule revisions related to GR.5.5.a and GR.5.5c that were approved for their 28 Day Reading last month related to parking trailers and RVs on the street were discussed, but no action was taken because 28 days had not elapsed since the last meeting. Testimony was received about the proposed changes that requested reconsideration of the terms used, changes related to boat trailer parking, and the permissible time allowances. All suggestions will be considered, and revised changes to the rules are expected to be presented for a new 28 Day Reading at the January meeting.
Testimony was received related to the need to develop possible changes to the family of GR.5.3 rules to ease parking congestion in parts of the community. The concerns were raised by many members through email and public testimony and summarized in a published Board Discussion Item. The focus of most of the extensive testimony received at the Board Meeting was related to parking of RV’s and trailers in driveways and garages. Many good points were made, and at the conclusion of the discussion the Board agreed not to pursue any changes to the existing GR.5.3 rules.
A budget model was approved with amendments that provides Board level guidance to the Staff and Finance Committee related to the development of the 21-22 budget. The document recognizes the changes that are needed to the operating budget related to headwinds and suggests possible value-based activities related to the Board’s adopted goals. It also calls for defined Reserve Budgets covering Repair and Replacement, Roads, Minor Capital Improvements, and major Capital improvements.
The Board approved entering into a three-year agreement for Community Patrol Services at a total 3-year projected cost not to exceed $8,270,000. 12 Bids were received, 3 companies were interviewed, and one company with excellent referrals, strong management, comprehensive training and extensive HOA experience was selected for contract negotiation. The approved amount represents a 12% increase over the FY 20-21 budgeted cost for patrol services.
The Board approved entering into a six-year contract with Brightview that includes the refurbishment of the drought-tolerant areas along the course. Brightview is the current maintenance contractor. Their bid was the lowest of the three received and only represented a slight increase over the current contract. The Canyon Lake POA is very pleased with the course's condition, thanks to Brightview’s excellent work over the past years.