News Flash

Board News

Posted on: March 26, 2021

03.26.2021 | Enhancing Communications

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Enhancing Communication with the Community

Ongoing communication is necessary for any organization, large or small. The Board identified expanding ongoing and effective communication as one of its five goals to work towards this year. 

In support of this goal, there has been a significant expansion of information made available to the community in the last ten months. For instance, the website's public pages expanded along with the information provided in the Board's regular session agenda each month. 

Community News & Notices

There has also been a total of 36 articles (not including this one) issued by the Board during the last ten months. These articles range in topics from Board meeting recaps and outcomes to specific issues such as project updates, including a project list with established milestones, traffic and parking concerns, information relating to the Reserve Study, budget development including a budget model and five-year budget plan, and a review of the appeals process. These updates are emailed through website notification alerts (sign up here), included in the weekly email newsletter, posted on the Canyon Lake POA's social media sites and added to the Board News page. 

Board Workshops

In addition to the many articles and the regularly scheduled Board Meetings, we held five Board Workshops. Workshops are open sessions in which members are invited to provide comments to the Board on specific topics and allow discussion amongst all five Board members. Each Workshop provides a wealth of information from all sides of the issues being considered.

  • August Workshop
    The first Workshop was in August, and it was related to security concerns/updates regarding the RFP issued for new Community Patrol services. The Workshop gave the Board a chance to discuss our concerns and request member input before the RFP issuance. Several years ago, there was an advisory vote in which members indicated that they would be willing to pay more for better services. It was the Board's intent to review the level of services provided and determine where revisions were needed. 
  • September & October Workshops
    Two other workshops conducted in September and October allowed the Board to meet with Canyon Lake Club Representatives and Committee Chairs to encourage cross-communication and provide updates regarding policies and charters relating to both.  
  • February Workshop
    At the February Workshop, the Board reviewed the proposed 2021/22 Budget as recommended by the General Manager and the Finance Committee. The Budget Workshop included discussions regarding member contributions to the Operating Budget and Reserve Funds. Once again, this Workshop was open to the members. 
  • March Workshop
    Finally, the Board held a Workshop this week related to the election sign rules.  

Committee Communications

To further expand the communications with the members, the Board Liaisons for each of the Standing Committees attended each Committee Meeting. They are responsible for providing updates to the Committee Members regarding the Open Session meetings. Each Board Liaison was required to provide a Committee Update during the Director's comments section of the Board Meetings. This enabled members to regularly provide information on the status of various projects assigned to them by the Board as a whole.

Stay Connected

Members are once again encouraged to sign up for newsletters and notifications on the Notify Me page in order to receive information through emails, texts and other methods.

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